Moving offices can be a time consuming and daunting process, and being able to get it done in the most efficient way, with the least amount of disruption to your business, is the most important objective for most businesses.
So, if you’re about to move office or are thinking about moving offices, then take a look at this simple guide we’ve put together, which should help make the move an enjoyable one…or at least very much less stressful!
Be clear on the reasons
If you’re contemplating making a move, why is that exactly? Expiry of lease? Reduce costs? Better location? Most likely, you’ll have clear answers to these questions. However, considering the cost – both in terms of time and money – that an office relocation can have, it’s important to be absolutely sure that moving office makes complete business sense.
Just as importantly; think long and hard about your long term business and strategic goals, and how a new location may (or may not) fit into that. For example, if you’re an online business selling clothing with your warehouse in a remote part of the country, then the location of your office is unlikely to have any real impact on your business. However, if having a brick-and-mortar presence is something you’ve been thinking about, then having your office close to your planned shop (if they’re not going to be the same) may make logistical sense.
Another consideration to take into account is how your business growth will have an impact to the choice and availability of office spaces. If you’re planning to find your own leased office space then this usually isn’t an issue. However, for those of you looking for a serviced office centre, consider using one which has branches in at least a few locations around the country. Why? Because, choosing the same company to rent office space for subsequent branches may help you get the highest level of Return on Investment.
Plan well ahead
Once the business case for a relocation has been made, the next step is to plan the move well in advance and in as much details as possible.
An office move has a lot of ‘moving parts’ and unlike moving home, any unnecessary delays or disruptions can ultimately increase the real cost of the move significantly.
Here are some questions you may wish to consider during this stage:
- Cost – what’s our budget? How much is the move going to cost? What would be the opportunity cost of the move?
- Strategic – how does the new (location/office space/address) fit in with our business plans over the next (1/5/10) years?
- Timeline – when are we going to make the move? How many days should we allow for it?
- Location – where are we going to move to? Proximity to local amenities (rail station, underground, shops, gym and so on)
- Facilities – parking, office centre facilities
When thinking about the above, it’s important to be realistic and err on the side of caution. It’s much better to be generous with your guestimates rather than ultimately finding the move to have caused a much bigger impact, financial or otherwise. Of course, the numbers we’ve suggested above are just typical representations and you should replace them with what makes most sense for your business.
We hope you find Part 1 of this short guide useful in your office move journey. Watch this space for Part 2 of this article coming soon.